Onboarding a new staff member may feel like a roller coaster ride in the first few days – full of jittery reactions and a mixture of pleasure, excitement, worries and anxiousness. To the employee, it is like going over his first steps in elementary school where he learns one lesson at a time. To the manager, it is like guiding an exchange student with school policies and student responsibilities while making sure the newbie feels welcomed and motivated.
As the new employee gets more and more familiar with his working environment, his need for guidance becomes lesser. At some point, the staff may lose grip of his drive and the chemistry for his work may falter. It is, therefore, a manager’s duty to keep the momentum over time.
For the manager, it is not easy to oversee everyone’s progress within the team. The challenge even becomes tougher as other factors start to bob up. If managing is hard, just imagine how harder it would be if you are handling a team you don’t see face to face. How then, would you be able to keep an eye on your team?
An “End of Day Employee Report” is one of the most traditional yet most effective monitoring strategies for any team. It helps the employer track his team’s progress without really sounding like breathing down on everyone’s neck. It helps establish trust as the manager is aware of his team’s efforts. It also saves time as he doesn’t need to interview each of his members just to know what’s going on. It becomes easier for him to provide feedback and PEP sessions based on the report. Overall, an EOD report is a great channel to maintain laser focus on the team’s goals because it encourages communication, transparency, trust, and commitment.
Here is a great example of an EOD Template. Remember, this may not be as effective to all teams as each team varies in size, nature, and skill sets. However, the template allows us to keep a detailed record of what transpired in each staff’s shift.
DOWNLOAD THE GUIDE HERE >>> VE People – EOD Reporting Template
The example presented above shows several components. The EOD report should be populated by the staff.
For the staff:
- Subject: Type in your name. If you belong to a large team, you can include an employee number to better identify yourself. Don’t forget to put in the date when you’ve completed your tasks.
- Message: To keep things formal, include an introductory message of your report. It may also be a summary of your accomplishments or highlights of significant activities that happened during your shift.
- Tasks Accomplished: Itemize what you accomplished for that day. It is best to present them into smaller chunks of details instead of being overly informative. Remember that what the manager wants is an overview of what you accomplished, not the nitty-gritty details of your every working second.
- What I Plan to Accomplish Tomorrow/This Week: Surely, your day doesn’t end with your current tasks. Try to itemize your goals for the week. It gives you a sense of direction as to what else you need to work on for the entire week. This is something you can look forward to.
- Challenges Encountered: It is best to air out your concerns instead of keeping them all inside. The primary goal of your manager is to make sure you are able to get past these challenges so this is your best chance to help him help you.
The needs for every team vary. Therefore, it is best to customise your EOD template accordingly. There are many apps you can utilize to come up with a nice template, you just have to do a little research and add a touch of creativity. For example, you can create one by making use of Google Forms, Spreadsheets, Slides, or whatever is most convenient for your team. Brand it with your company logo or team photo and you should be good to go.
All EOD reports should be reported by the end of your team’s shift. As a manager, it is your responsibility to review them as ignoring their reports may push them to feel neglected. Provide timely feedback if you can. That way, you can bring out the best in your team.